How to Improve Productivity Through Multitasking

How to improve productivity is something many people are always trying to attain. There are many days when I wish I was an octopus and could do what needs to be done for the kids, work, and the home all at the same time. Multitasking is the key to being productive. However, there is a right way to multitask so that you are not just doing a bunch of things at once without actually getting anything accomplished.

how to improve productivity

How to Improve Productivity

Here are six multitasking tips for better productivity.

1. Information = Action

You can dramatically improve your multitasking, when keep your eye on the “task” part of the equation! For example, when you receive an email or a text take immediate action. You can do this by adding it to your to-do list or your calendar, or attend to it right away. Do not just let it sit there without be addressed. Then, while one email is sending, you can add some of the other things to your calendar or list. This is an area I have been trying to become more proficient in. I had formed a habit of just making the email as action required, but then forget to go back to it. Adding it to my to do list makes it so that I have to actually check it off a list.

2. Toggling

Toggling is one of the key elements to productive multitasking. When you are working on one task, you need to leave it for a moment to take on another task. Then you will need to leave that second task to go back to the first task. This can be a difficult thing to do since instinctively you do not want to leave something undone. You need to do this though with two tasks that will coordinate together. For instance, this will probably not work out well if you are trying talk on the phone and write an email at the same time. I have tried this and ended up writing some of the things I was talking about! So when you are working on one thing and then the other, even if you do not finish the first task before moving on to tasks two and three. You will go back to task one, but the key is to use the time to toggle between tasks.

3. Follow Through

One of the things you want to make sure you do is to only leave things left unfinished temporarily. The ultimate goal with productivity is to finish the things you started. In some cases this could mean only getting one task completed in the allotted amount of time. However, if your time is managed properly, then the most important task will be the one completed. With the other tasks having been started, you have not gotten the ball rolling on those so then will be completed much more quickly in the near future.

That brings us to the next point…

4. Prioritize

It is important to prioritize your tasks so you can get the most important ones done first and the least important ones will be the ones still waiting to be completed. Again, these are already partially done, so they are not being ignored. For those tasks there were started but not completed, make sure you put those on the top of tomorrow’s task list.

5. Don’t Procrastinate

Have you ever heard of the book Eat That Frog by Brian Tracy? Basically, you do what you hate the most first. This helps tremendously for successful and productive multitasking. If you do not get that unwanted task done first, then that one will on the back of you mind and will actually negatively impact your productivity .

6. Solicit the Help of Others

Did you ever realize that when it comes to multitasking you can still enlist the help of others? Even if the task you have in front of you is specialized, you can still have someone assist with some preparation that relates to the task, such as printing, research or putting together an email list.

Do not let multitasking overwhelm you! There is a way to be successful and effective with it, and hopefully these tips will help.

 
About the Author

I am a work from home mom who dearly loves her 15-year-old daughter, 11-year-old boy/girl twins, and husband. I love my life and feel very blessed by what God has provided for me.

Comments

  1. These are such great tips! Just what I needed as I start another crazy week!

  2. I love tips 4, 5 & 6 – I think they all go hand in hand for really boosting your productivity. I’m going to write your list out and keep it next to my computer for a great reminder next time I get distracted.
    Kristen Poborsky recently posted..Building Your Dashboard System: Setting up email accounts in gmailMy Profile

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